Candidate database

What is a candidate database

In HR, a candidate database helps employers organize recruiting and store resumes, interview history, and other useful information.

A candidate database usually includes:

• the candidate's full name and contact details;
• specialization and professional experience;
• education;
• social media profiles (for example, LinkedIn);
• the history of interactions with the candidate (past interviews, previous work together, and so on);
• the source where the candidate was found;
• resume, years of experience, and salary expectations.

HR tasks a candidate database helps with

A candidate database helps with a whole range of tasks HR specialists face every day:

1. Faster candidate search and screening.

Resumes sent by email or stored on local computers make it slow to find information and match candidates to key requirements. A candidate database speeds this up with filtering and search by criteria such as experience, qualifications, and education.

For example, when a developer position opens, an HR specialist can quickly filter all candidates with the right qualifications.

2. Storing and structuring data.

A candidate database keeps track of every candidate, from the first resume submission to interview results. This is especially important when the relationship with a candidate continues over a long period.

3. Recruiting automation.

HR management and HR automation systems such as SimpleOne HRMS offer the following recruiting automation capabilities:

• Workforce planning with approved positions and salary ranges
• Creating and approving job requisitions
• Tracking candidates through hiring stages with clear hiring criteria
• Collecting and storing candidate resumes
• Creating and approving job offers
• Starting onboarding as soon as a candidate is hired